Now we don't mean to ask Delegates to "bring a bottle" or to try and sneak a couple of extra drinks onto your tables, we mean having a complete look at the quality of the Wine and Beers you are paying for and ensuring the money you are paying matches the quality you are expecting.
In most UK Cities, a typical House White in a Hotel will cost upwards of £25.00 a bottle for a Gala Dinner. With the quality of the wine varying dramatically between the different venues.
Often we will agree with our Gala Dinner venue a corkage rate for bringing in our own Wine, often imported from France or our favourite vineyard at the moment is based in Barcelona. This corkage rate is often up for negotiation, especially if you are willing to put minimum numbers on your corkage (remember point 1 here). A good wine Merchant will also be able to advise on the best wine to complement your menu choices, we often ask our supplier to attend the tasting with us.
Typically for a 400 Person Gala Dinner you can make the below savings:
Venue Costs - 200 Bottles of Wine at £25.00 per bottle = £5,000.00
Corkage Costs - 200 Bottles of Wine at £7.00 Corkage and £7.00 for imported wine = £2,800.00
On this basis by bringing in a higher quality of wine for your delegates, you can save around 50% of your budget for the Dinner.
Ta-Da, you've saved budget and actually also improved the quality of your event!
Its important to remember on top of this to control the consumption of the wine, and ensure any Wine that is not used is counted and tallied before the evening finishes to ensure you only pay for Corkage on what was opened. Any wine that is then unopened can then be saved for your next event....
Just make sure you agree delivery dates with your venue so they can chill your drinks before your event.